Officer Manager

 

Location: Spain

 

About the Role

The Office Manager will organize and coordinate office administration and procedures, to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures and inventory control.

 

Responsibilities:

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands • Organize and schedule meetings and appointments
  • Partner with HR to maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors and service providers • Provide general support to visitors
  • Manage executives' schedules, calendars and appointments
  • Participate actively in the planning and execution of company events

Requirements:

  • Proven office management, administrative or assistant experience
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office; particularly Excel and Word
  • Thorough knowledge of customer service and office management
  • Proficiency in English (oral and written)